These days, there’s a wealth of information available about how to design and host effective meetings, but not a lot of information on how to design an effective boardroom. In order to impress stakeholders and clients, boardroom designs have to have a serious impact. And while video conference calls and virtual meetings may be on the rise, a professional and modern boardroom is still a core piece of organizational identity. Effective and powerful meeting spaces hold the power to affecting and influencing how your business is perceived by your partners, competitors, and clientele, which is why boardroom design is such a surprisingly important aspect of modern office design. Here are our top picks of client-facing board room ideas that impact their businesses, brands, and success.  

Showcase Boardroom & Use Technology

The world is becoming increasingly interconnected through digital and mobile technologies, so state of the art digital media and audiovisual communication technology is critical to the success and effectiveness of any boardroom design. Rooms with adequate technology are used 5x more often that rooms without — Herman Miller Research tells us that limited technology causes smaller conference rooms to be used only 10% of the time - so some key pillars of required tech should be screens, displays, and communication devices - but different organizations will require different tech in their spaces, so suit according to your specific needs. Technology can also be used to implement effective and streamline booking efforts to alleviate conflict and accidental double-occupancy of a space to improve investor perception of your company's internal organization.  

The Impact of Boardroom Colour & Lighting

Physical environments are extremely important to the positive impact of your boardroom spaces. Conference and boardrooms typically benefit from brightness and alertness, and as such the impact of colour and lighting play big roles in the perception of a space. It’s been found in innumerable studies that natural light affects the cognitive performance of the brain and causes us stay alert and engaged longer. The ideal boardroom is situated close by a view of nature, and/or allows ample amounts of natural light to flood the space - artificial fluorescent lighting can contribute to meeting attendees feeling drowsy, unmotivated, and frankly, bored.  

Boardroom Design and Office Materials

Choice of furniture and feature materials can play a massive role in the way a boardroom impacts its occupants. Aesthetically, there are many different ways to ramp up the visual appeal of your boardroom. Modern design themes implement brushed metals, glass, leather, and crisp monochromatic colour palettes to exemplify a space that’s up-to-date, professional, and efficient. More comfortable and laid-back boardrooms can successfully utilize materials like wood and stone to portray a more organic and authentic atmosphere. Alternative to visual aesthetics, materials like cloth, microfiber, and felt can play a role in the physical comfort of boardroom occupants. If the room isn’t comfortable, it will prove difficult to achieve the desired results from those who use it.  

Smaller Footprint

Modern conference and boardrooms are chronically ill-equipped and underused. Herman Miller Research tells us that out of a standardized 12 chairs, only 3 or 4 are occupied at any given time, suggesting that the quintessential boardroom is much too large. This gives the illusion of an unmotivated, absent, or disengaged staff. Working in and implementing smaller boardroom spaces not only saves physical space contributing to a wealth of other office space uses, but it can also contribute to increased efficiency, connectivity, and productivity. Smaller, more versatile boardrooms and meeting places are ideal for surprise meetings, unscheduled huddles, and conference calls.  

Tie the Company into the Space

Your core values and brand need to be reflected in the design of your boardroom. A great way to do this and simultaneously inject your boardroom with a zest of professional aesthetics is to add a video background display that reflects the spirit of your brand. It represents a great way to get creative and put some innovative thought and reflection into your space. For example, rather than a massive logo, consider the video conference background in your boardroom with the Why statement of your business, or a quote or mantra delivered by your company founder, or an influential figurehead of your industry to help exemplify your brand’s dedication to greatness. Use company colours in this important background wall, get creative with textures and try to exemplify a digital presence that helps raise your brand to new visual heights.
  The world knows that the office is changing. This unrelenting update on the traditional working environment can be attributed to many different factors, but two seem to dominate the discussion; the new workforce, and the need to increase revenue.

Start with 'people' not 'things'

Despite the essential role that technology, paint colors, and furnishings play in commercial office renovation or relocation, businesses today are re-focusing on their employees. Making the old adage "our people are our greatest asset" much more relevant. The commercial office space calculation in 2017 looks a little different than it has in the past. Your office space design is no longer as clear cut as identifying how much square footage each employee requires, the number of desks needed, or your staffing growth plan for the next two years. If you are relocating your office, remodeling your workspace or completely renovating your commercial office space then you may want to consider this:

Offices need room to inspire and influence their staff, and growing businesses require spaces that are allowed to grow and evolve with them as the business landscape adapts over time.
Many independent variables must come together for an office environment to fully embody the spirit of an organization's business mantra. In order for the various components that help make a business and its employees successful, efficient, and innovative, a symbiotic relationship between these factors must exist to help employees unite with their office environment under one goal, one vision, and one strategy.
We’ve seen our fair share of dated and static commercial interior design throughout Greater Vancouver, especially in boardrooms. And we’ve definitely heard our share of boardroom horror stories — like the one when a huge contract was lost when boardroom discussions of proprietary information were overhead by an 'interested third party' waiting in the lobby. Yes, that happened. We don’t want any more deals lost to poor boardroom design, so we put together a program of 12 steps to transform your office boardroom design into a more flexible space. Below is a snapshot of each step.